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6 Ways Gmail Can Help You Connect For Group Communication

Published

2 years ago

September 28, 2023

Gmail is the third most important application to millennials, after Facebook & Instagram (as per key Gmail Statics). One can easily connect any way as per his convenience in the integrated Gmail experience. Able to send an email, chat one-on-one, or even in a group. Invest your 5 minutes to check out 6 ways that help you choose the right channels for communicating and collaborating with your groups.

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6 Ways to Connect for Group Communication on Gmail

Get quick answers to questions –

You can use chat in Gmail for one-on-one or informal group conversations. Here’s how you can use Chat in Gmail.

Group size – Very small. (includes 5 participants or fewer)
Longevity – Short. (leads quick conversations and to the point)
Interactivity – Low. (Typically minimal discussion)
Connectedness – Low. (No solid group identity, but participants are likely to know one another.)
Moderation – None.
Privacy – Open to people you add when you start the chat.

Collaborate on short-term projects –

You can go with a space for the team to collaborate on documents and manage task assignments. Here’s how to create a space.

Group size – Small. (Just fewer than 15 people)
Longevity – Medium. (Only lasts the duration of the project)
Interactivity – High. (Collaboration is crucial, but the engagement is expected)
Connectedness – High. (Solid group identity)
Moderation – Either project leaders serve as moderators.
Privacy – Closed. (Only open for members)

Collaborate with formal teams –

You can create a space for the team to collaborate on documents and also manage task assignments.

Group size – Medium. (More than 15 participants)
Longevity – Long. (Team members can change, and they can create subteams.)
Interactivity – High. (members are encouraged)
Connectedness – High. (Strong team identity and connection along with teammates)
Moderation – Low. (Team leaders guide discussion and tone.)
Privacy – Closed. (Only open to team partners)

Share Information With Social Groups –

One can use Google Groups to create a group along with moderation controls.

Group size – Large. (50–100 members or even more)
Longevity – Long. (Groups continue indefinitely)
Interactivity – Medium. (Informal nature leads to discussion)
Connectedness – Medium. (Personal interest leads to tighter bonds with others.)
Moderation – Medium. (Guidance and gentle redirection if topics become sensitive)
Privacy – Open to others for those who are interested in the same topics.

Share Information With Professional Groups –

You can use Google Groups to create a group along with moderation controls and also send information to the group email address. Or you can also prefer Google Meet for video meetings;

Group size Large (50–100 members or even more)
Longevity – Long. (Groups continue indefinitely)
Interactivity – Low. (The goal is to build knowledge repositories. Discussion is not always required)
Connectedness – Low. (Less identity with wider groups or topics)
Moderation – Guidance and gentle redirection when topics become sensitive.
Privacy – Open to others who are learning relevant skills or products.

Make Announcements Or Communicate With Everyone In An Organization –

You can send emails to an organization’s huge Google Groups mailing list. Or you can go with Google Meet to live stream video meetings.

Group size – Extra-large. (whole organization or site)
Longevity – Long. (Groups continue indefinitely)
Interactivity – None. (Responses are not expected or frequently allowed.)
Connectedness – Low. (Loose connection with others receiving communications)
Moderation – High. (One-way communication from leadership)
Privacy – Open to organisation.

Apart from this, you can also choose your communication channel from the choices mentioned below;